To control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.

Job Outline:

• Monitor the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources within and outside the Department.


• Provide secretarial services to the Departmental Head/Manager by attending to routine administrative paper work.


• Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.


• Supervise the Departments attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.


• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.


• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.

Administration. General administration : 3+ Years
12 Years schooling or equivalent :
Secretarial qualification preferable:

• At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.


• Must be fully competent in MS Office applications.


• Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.